Configuring Automatic Duplicate Check in the Candidate Selection Process

The Automatic Duplicate Check is a feature in Oracle Recruiting Cloud designed to prevent the creation of duplicate candidate records, ensuring the accuracy and cleanliness of your candidate database. This check can be configured flexibly at any phase or state within the Candidate Selection Process, allowing organizations to tailor the timing of duplicate checks to their specific recruitment workflow.

Administrators can set up the duplicate check so that it is automatically triggered when a job application reaches a designated state in any phase—such as screening, interviewing, assessment, or background check. This means the duplicate check is not restricted to a single phase; it can be enabled wherever it best fits the organization's needs. As soon as an application enters the specified state, the system performs the duplicate check and notifies relevant members of the hiring team (such as recruiters or hiring managers) if potential duplicates are found.

This approach helps organizations maintain data quality, avoid compliance issues, and streamline the hiring process by identifying duplicate candidates as early as possible. The flexibility to configure the check at any phase or state ensures that duplicate prevention aligns with each organization's unique recruitment practices.

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