Managing organizations in Oracle HCM requires understanding three key terms: Legal Entity, Payroll Statutory Unit, and Legal Employer. These concepts define how businesses are structured from both HR and payroll perspectives.
When structuring job roles in Oracle HCM, it’s important to understand the difference between Jobs and Positions, how they relate to each other, and when to use them.
When managing employees in Oracle HCM, every individual in the system is identified using two key numbers: Person Number – A unique identifier assigned to each employee in the enterprise Assignment Number – A unique identifier assigned to each job role or assignment an employee holds.
Parallel Approval in Oracle HCM is a workflow feature that allows multiple approvers to review and approve requests at the same time instead of following a sequential approval process. Once any approver approves or rejects a transaction, it will be completed. This speeds up approval workflows by ensuring that all designated approvers can act simultaneously, reducing waiting time and bottlenecks in decision-making.
1. Requirement: Removing the Comparison Section in the Workforce Structure ensures that users do not see unnecessary data comparisons. 2. Steps to Remove the Comparison Section: Ensure you have Security Console Access as an administrator. Navigate to Security Console in Oracle HCM.
1. Requirement: Ensuring that the Country Code is mandatory when entering phone numbers in Oracle HCM prevents missing or incorrect data.
1. Requirement: Restricting document types to specific countries (e.g., allowing only Saudi Arabia document types) ensures compliance and simplifies document management. 2. Steps to Hide Other Countries in Document Type Selection:
1. Requirement: Enabling the Import option for Checklist Templates allows administrators to import checklists efficiently instead of manual entry. 2. Steps to Enable Import for Checklist Templates:
1. Overview: The Preferred Name in Oracle HCM is stored in the KNOWN_AS column of the Person Names Table. To display it on pages and make it searchable, the Display Name and List Name formats need to be updated.
1. Requirement: When terminating a Line Manager, their direct reportees need to be reassigned to a new manager. This process ensures a smooth transition of managerial responsibilities.
1. Requirement: Configuring an approval rule in BPM Worklist to manage requests for new positions in Oracle HCM. 2. Solution/Workaround: Open the BPM Worklist.
1. What is Reference Data Sharing? Reference data sharing in Oracle HCM allows organizations to group and share set-enabled reference data like jobs, departments, locations, and grades across different business units. This ensures consistency while allowing business-specific configurations.
1. What are Grades in Oracle HCM? Grades represent the level of compensation assigned to jobs and employees. They can be created with or without steps to define salary progression within an organization.
1. What is a Geography Tree in Oracle HCM? A Geography Tree represents a structured hierarchy of locations where an enterprise operates. It organizes countries, states, and cities into a tree format, allowing organizations to define location-based operations, calendar events, and workforce management policies.
1. What is Geography in Oracle HCM? Geography in Oracle HCM represents any area with a boundary, such as countries, states, cities, and postal codes. It is essential for defining work locations, legal entities, and employee addresses in the system.
The Enterprise Structures Configurator (ESC) is an interview-based tool in Oracle HCM that assists in efficiently setting up the basic enterprise structure. It streamlines the creation of divisions, legal entities, business units, and reference data sets based on responses to guided questions.
An Enterprise in Oracle HCM represents the top-level organization within a company’s structure. It includes the headquarters and serves as the central entity overseeing all business units, legal entities, and workforce relationships.
The employment model in Oracle HCM consists of two main entities: Work Relationships and Work Assignments. This model can be configured at the enterprise level or at the legal employer level using the Manage Enterprise HCM Information and Manage Legal Entity HCM Information tasks in the Setup and Maintenance work area.
Documents of Records (DOR) in Oracle HCM store and manage individual records such as passports, driving licenses, visas, pay slips, and medical certificates in a digital format. Access to these documents is controlled through security profiles, ensuring that only authorized users can view or modify them. Depending on the document type, approvals may be required before they become accessible. Key tasks include
A department in Oracle HCM represents an organizational unit where workers are assigned, and operational responsibilities are managed independently of its leader. Departments can track financial performance through cost centers and are often classified based on their function, such as Sales, Research, Development, or Human Resources. Managers oversee budget control, asset tracking, and workforce