Managing organizations in Oracle HCM requires understanding three key terms: Legal Entity, Payroll Statutory Unit, and Legal Employer. These concepts define how businesses are structured from both HR and payroll perspectives.
When structuring job roles in Oracle HCM, it’s important to understand the difference between Jobs and Positions, how they relate to each other, and when to use them.
When managing employees in Oracle HCM, every individual in the system is identified using two key numbers: Person Number – A unique identifier assigned to each employee in the enterprise Assignment Number – A unique identifier assigned to each job role or assignment an employee holds.
Parallel Approval in Oracle HCM is a workflow feature that allows multiple approvers to review and approve requests at the same time instead of following a sequential approval process. Once any approver approves or rejects a transaction, it will be completed. This speeds up approval workflows by ensuring that all designated approvers can act simultaneously, reducing waiting time and bottlenecks in decision-making.
1. Requirement: Removing the Comparison Section in the Workforce Structure ensures that users do not see unnecessary data comparisons. 2. Steps to Remove the Comparison Section: Ensure you have Security Console Access as an administrator. Navigate to Security Console in Oracle HCM.
1. Requirement: Ensuring that the Country Code is mandatory when entering phone numbers in Oracle HCM prevents missing or incorrect data.
1. Requirement: Making the Comment Field mandatory in approval transactions ensures that approvers provide justifications when approving or rejecting requests.
1. Requirement: Restricting document types to specific countries (e.g., allowing only Saudi Arabia document types) ensures compliance and simplifies document management. 2. Steps to Hide Other Countries in Document Type Selection:
1. Requirement: Enabling the Import option for Checklist Templates allows administrators to import checklists efficiently instead of manual entry. 2. Steps to Enable Import for Checklist Templates:
1. Requirement: Enabling Global Search in Oracle HCM allows users to quickly find employees, tasks, and records within the system. 2. Steps to Enable Global Search: Navigate to Setup and Maintenance. Search for Manage Administrator Profile Values. Look for the FUSION_APPS_SEARCH_ENABLED profile option.
1. Requirement: The Auto Claim button in BPM Worklist allows users to automatically claim approval tasks without manual intervention. Enabling this feature streamlines workflow processing.
1. Overview: The Preferred Name in Oracle HCM is stored in the KNOWN_AS column of the Person Names Table. To display it on pages and make it searchable, the Display Name and List Name formats need to be updated.
1. Requirement: When terminating a Line Manager, their direct reportees need to be reassigned to a new manager. This process ensures a smooth transition of managerial responsibilities.
1. Requirement: Creating a notification using Alert Composer in Oracle HCM to automate alerts for specific resources. 2. Steps to Create a Notification: Navigate to Tools → Alerts Composer. Click on the Add drop-down and select Resource Alert. Select the Resource (e.g., Employees - "emps"). Add a Filter to define the alert conditions.
1. Requirement: Configuring an approval rule in BPM Worklist to manage requests for new positions in Oracle HCM. 2. Solution/Workaround: Open the BPM Worklist.
1. Requirement: Configuring an Exceptional Approval Rule in BPM Worklist is essential for handling special approval scenarios beyond standard workflows.
1. What is Reference Data Sharing? Reference data sharing in Oracle HCM allows organizations to group and share set-enabled reference data like jobs, departments, locations, and grades across different business units. This ensures consistency while allowing business-specific configurations.
1. What are Grades in Oracle HCM? Grades represent the level of compensation assigned to jobs and employees. They can be created with or without steps to define salary progression within an organization.
1. What is a Geography Tree in Oracle HCM? A Geography Tree represents a structured hierarchy of locations where an enterprise operates. It organizes countries, states, and cities into a tree format, allowing organizations to define location-based operations, calendar events, and workforce management policies.
1. What is Geography in Oracle HCM? Geography in Oracle HCM represents any area with a boundary, such as countries, states, cities, and postal codes. It is essential for defining work locations, legal entities, and employee addresses in the system.